Running your company solo requires a great deal of focus and attention to detail. Running a home business, in addition to the immediate pressures you face in the home, means a lot of late nights and early mornings. Throw into the mix running a business from home that has employees dotted around the world, and you have a lot of work on your hands! There are many great reasons to run a business from the comfort of your own home, the cost being one, but if you are really looking to build an efficient empire, then you need to ensure that your tech is up to muster. Tech will make communication easier, and here are some basics to get you started.
Remote Working Software
Where better to start with the topic of remote working than with remote working software? There are many perks to working remotely for you as the boss, but what about those people you are managing? Distraction and time management are two problems the home worker faces. The importance of time management from your perspective is a big deal when you are managing people on the other side of the world, where time zones really make a difference! There are software programs, like Hubstaff, that works away in the background, checking your staff members’ productivity throughout the day, and you can see what sites they have visited by simply logging onto the dashboard. The more employees you get on board, the more organized you have to be, so a file management program will be essential for you to keep track of all your employees, and there are plenty, like Google Docs. It can help you to maintain staff records in spreadsheet form, which brings us onto the next point…
Google Docs is really useful for up to a certain number of staff, mainly due to its limited free space. If you are building up a massive business empire and you need to maintain a sense of security around your workers, a cloud supplier service should be a priority on your list of things to do. The benefits to operating under cloud software are numerous, and it is especially useful in this type of business setup. The cloud is a wonderful tool to back up your data should something happen, and with many standard cloud tools, they will save your work as you go, meaning that there is little chance of anything being lost. It is great for upscaling and downscaling your business as you see fit and the cloud can be altered accordingly. The benefits of it in a remote capacity also includes the increased opportunity for collaboration. So should you require all hands on deck to get a project done on time, it is a lot easier to get it completed remotely if every staff member has access to the same software and can edit in real-time as well as see the alterations made by others.
As the scale of remote working increases, the harder it is to make sure that each and every member of staff are working safely and securely. You can create systems and software to make sure that you are all singing from the same hymn sheet, but making sure that they are adequately protected. This is where things like source code escrow agreements come into play. In case the software needs any kind of updating, maintenance or reinstallation, it is a way of adding an additional layer of peace of mind. There are other methods that need communicating to your workers, such as antivirus programs and employing good working practices. But the big one you can do is to create a private network. A VPN (virtual private network) encrypts remote workers’ traffic as well as making sure that remote computers have security patches and are continuously monitored for viruses or malware. Another method, although costly, is to send out your own encrypted laptops for work, which can make sure that your systems are protected to the standard that you are pleased with.
The important thing about running a remote business is that your staff is kept in the loop with everything as and when issues arise. The standard practice of emails to the team is great if they are short and succinct, but if you need to communicate a lot of information to your team, scheduling a meeting via communication software like Skype can work if your team is few in numbers. But as your team grows larger, it would be wise to delegate to a few line managers and then have each line manager communicate to their small teams via Skype. For those that need communicating in via email, it can be a lot of time out of your day to send a long one. Using voice speech to text software to type up the email is another way of making your time more productive. There can be teething issues with the software depending on your accent, but once warmed up, it is a great time-saver.
Syncing up everyone’s calendar is a great way to promote a sense of unity in the team. If people are working remotely, there is a sense of isolation that needs to be removed if you want your staff to work together. Calendar tools really help with this, it reinforces the fact that everyone is working towards the same goal. It is really hard to make a team scattered all over the world work better, more productively, and with a sense of unity. There are ways to make it a more achievable task, and tech is a great method to improve the communication and productivity. Building up your empire from home is not the easiest option. The easiest would be to have a place where you can communicate one on one, but in business, remote working is a necessity for many. It is also a very popular choice by those that are even working in full-time permanent employment, so if you are building the business from home, you need to make sure your tech is Titanic!